- Working Title :
- Associate Director, Donor Events
- Posting Number :
- Job Category :
- Event Planning
- Experience Range :
- 5 to 7 Years + Management Experience
Associate Director, Donor Events
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The Associate Director, Development Events will be responsible for event leadership and
outcomes, including:, marketing and creative concepts, and budget responsibilities. The
Associate Director, Development Events will be part of the Athletic Development leadership
team, working closely with the Senior Associate Athletic Director and to set standard practices
and policy and direct new initiatives.
Characteristic Duties and Responsibilities
Event Leadership and Outcomes:
- Create exciting and innovative event experiences for all donors and prospective donors of the Athletic Department. This includes but is not limited to: Athletic Director Suites, Building Dedications, Scholarship Recognition, home and away game tailgates, small donor dinners/events, etc..)
- In partnership with the Senior Associate Athletic Director and other members of the Athletic Development Leadership team clearly articulate desired and measureable outcomes for each event.
- Provide event briefing materials to athletic department leadership, coaches and other university administration as necessary.
- Plan, manage, and execute logistics for Athletic development and various department wide events.
- Oversee facility selection, contract negotiations, food and beverage selections, audio/visual service, transportation, decor, entertainment, etc.
- Provide direction to internal University service departments and external vendors.
- Supervise on-site staff and vendors during events.
- Responsible for the design, production, and distribution of invitations, printed programs, and other promotional materials.
- Supervise guest list management, and other logistical responsibilities related to the events
- Provide budget projections/estimates and reconcile final vendor payments.
- Managing the assistant director an events assistant. This includes providing leadership, setting and evaluating individual goals, developing and sustaining appropriate training, mentoring, and monitoring of primary focus area
- Building a high functioning team, providing staff with clear roles, responsibilities, accountabilities, mentoring, and support to be successful as a team
- Participating in Athletic Development events as appropriate including, but not limited to, home and away football games activities, on and off-campus donor events, and other athletic activities as needed
- Summarizing and reporting on all events and desired outcomes to athletic department senior leadership
- Developing and managing the events budget
- Serving as a member of the Development Leadership Team to promote a culture of growth and learning
- Performing other duties as assigned
- A bachelors degree is required with a minimum of five to seven years of events management experience working in a complex environment.
- Strong organizational and analytical skills with ability to initiate, analyze, monitor, evaluate and advance strategic plans and programs that support the Athletic Department mission and contribute to the overall goals and objectives of the fundraising program.
- Excellent written and verbal communication skills with the ability to interact with multiple patrons in a positive and productive manner while maintaining integrity and adhering to the compliance rules of the NCAA, Big Ten, and University of Michigan Athletic Department.
- Ability to exercise sound judgment and effectively determine when information needs to be advanced to other decision makers.
- Ability to work in a fast paced, ever-changing environment, with the ability to effectively adapt and be flexible.
- Ability to work effectively as part of a positive, team oriented environment.
- Strong commitment to the student athlete experience
- Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.
- Sound organizational ability, a high degree of energy creativity and initiative; the ability to project the unique aims and values of the University of Michigan the Athletic Department and its donors and alumni.
- Ability to manage multiple projects and priorities and meet challenging and changing deadlines.
- Discretion and an ability to interact with high-level donors and the ability to maintain a high level of confidentiality.
- Experience with social networking tools
Salary commensurate with experience.
Mission StatementThe Office of University Development maximizes private support for the University of Michigan through high-quality collaboration with the development programs of schools, colleges, and units. We also provide fundraising leadership through the stimulation and facilitation of healthy, productive and life-long relationships with our colleagues, alumni, friends, foundations and corporations.
U-M EEO/AA Statement: The University of Michigan is an equal opportunity/affirmative action employer.