University of Michigan

Coordinator, Parent & Family Giving Program

Constituency Programs

Working Title

: 

Coordinator, Parent & Family Giving Program

Posting Number

: 

59499

Job Category

: 

Administrative - Project Support

Salary

: 

$22,000 - $24,000

Reports To

: 

Director of Parent & Family Giving Program

Experience Range

: 

2 to 5 Years

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

To apply for this position, please submit your cover letter and resume as one document on the University of Michigan Careers at the U site.

If you are unable to apply via the U-M Jobs site, please submit your cover letter and resume to dev.careers@umich.edu. In the subject line, please type in the Job ID# for which you are applying.

For questions about the U-M application process, please refer to the FAQ page

**This is a part-time, 25 hours/week position.

Position Description

The Coordinator will be a partner in the continued building of a university-wide Parent & Family Giving program. Reporting directly to the Director, the Coordinator will run the program office, ensuring close integration of efforts with development and University colleagues as well as alumni, parents and volunteers. Responsibilities range from event management and administrative operation to research and proposal writing.

Characteristic Duties and Responsibilities

(35%) Event Management and Coordination
* Manage production of all new Parent & Family Giving events. This includes but is not limited to the annual Parent Council meeting, new student send-offs, 12-14 annual cultivation and solicitation events in key markets.
* Work with Director to generate invitation lists and coordinate communication with school, college and unit colleagues.
* Produce, draft, and coordinate all event invitations; track RSVP's and respond to donor questions as appropriate.
* Work closely with local donor hosts on catering and other event needs.
* Coordinate with Marketing and Communications in preparing briefings and talking points for donor hosts and event staff.
* Design of databases as appropriate for tracking event attendance, including management of guest lists and production and distribution of detailed reports, as well as stewardship and follow-up.
* Update DAC/DART donor database accordingly.
* Coordinate with UDE team in event logistics, details and follow up.

(25%) Research
* Work with raw parent data received from the Office of Undergraduate Admissions, as well as information from wealth screenings to assist and make recommendations to the Director in determining top prospects in each of key regional markets. Use this data to help the Director in prioritizing monthly prospect visits.
* Additional research on individuals prospects as required.
* Collaborate with the Prospect Development and Analytics team on targeting additional research on top prospects. Create and present findings to Director.
* Prepare call lists for distribution to key market volunteers; compile data to be included such as potential donor areas of interests and suggested ask amounts.

(20%) Proposal Research and Writing
* Work with Director and school, college and unit colleagues to research giving opportunities to match with stated donor interests, and prepare written gift proposals based on the same.
* Partner with OUD's Marketing and Communications team in developing and producing print and electronic marketing materials for the program. Facilitate ongoing communication to Council members and top parent donors and prospects by creating and implementing quarterly e-newsletters.

(20%) Administrative Management
* Administration of the program office.
* Management of the Director's calendar, including travel logistics and meeting coordination.
* Responsible for expense reports for the Director and for the program.
* Provide support to P&FG volunteers.
* Perform other duties as assigned, including special projects for the Director.

Required Qualifications

* Bachelor's degree or an equivalent combination of education and experience is required. 2-3 years experience in program management and coordination, events or administration.
* Experience with PC, Microsoft Word, Excel, FileMaker Pro or similar software programs. Facility with Internet searches is required. Ability to work with specialist colleagues to design queries, retrieve and analyze information from the full spectrum of available data sources.
* Commitment to fostering a collegial environment with development staff, university colleagues, parents and donors.
* Strong communication and excellent interpersonal skills are required, including a professional, client-oriented demeanor, excellent knowledge of grammar and business correspondence.
* Demonstrated ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion is required.
* Ability to take and faithfully interpret guidance from the Director; to work independently and as a team member; to set priorities and handle multiple assignments and deadlines.

Preferred Qualifications

* Understanding of UM fundraising, including current priorities and new initiatives.
* Knowledge of University policies and procedures, and development operations is desirable.

Mission Statement

The Office of University Development maximizes private support for the University of Michigan through high-quality collaboration with the development programs of schools, colleges, and units. We also provide fundraising leadership through the stimulation and facilitation of healthy, productive and life-long relationships with our colleagues, alumni, friends, foundations and corporations.

U-M EEO/AA Statement: The University of Michigan is an equal opportunity/affirmative action employer.